League Bylaws

 

 

PREAMBLE
West Covina Youth Basketball League (WCYBL), within these Bylaws that have been formed, are meant to preserve, foster and promote youth basketball and its related activities, and for the enjoyment of the youth within the community derived from learning and playing basketball. The ideas of fair play, honesty, trust and respect are to be taught to all participants achieved through the cooperation and leadership exemplified by the parents, officers, and coaches within this organization.

WCYBL is recognized and remains in good standing with the West Covina City Council, West Covina Community Services Division, and the West Covina Unified School District. The league code of conduct will be strictly enforced on the playing court at all times. Responsibility to enforce the code of conduct lies with each team's coaching staff as it relates to players and support staff, as well as his or her spectators. The code applies to all parents, spectators, players, coaching staffs, and board members. All board members will enforce the Bylaws, League Rules, and Games Rules. The game rules have been established by the National Federation of High School Associations, with the exception of those rules that have been modified by West Covina Youth Basketball.

The Bylaws will be ratified by a unanimous vote of "I" the parents at Opening Ceremonies.


ARTICLE I-OFFICE
The principal office of this corporation in the state of California will be located in the city of West Covina within Los Angeles County.


ARTICLE II
SECTION A-PARTICIPATING MEMBERS
Each child registering for membership on a team who meets the requirements as to ages and residence is a participating member. The immediate service area is West Covina, and the league must be comprised of 70% membership from West Covina. Other service areas will be determined and approved by the Board of Directors.

SECTION B-VOTING MEMBERS
Voting members are the parents or legal guardians, any coach, or elected board member of each registered and playing child.

SECTION C-MEMBERSHIP
Membership will be on a seasonal basis starting August 1 and ending on the date of Closing Ceremonies.

SECTION D-SERVICES
Members will perform the required mandatory services determined by the Board of Directors. Refusal and failure to cooperate will result in disciplinary action and possible termination of membership, subject to board approval.

SECTION E-MEETINGS
A minimum of two general membership meetings will be held during the season. The first will be on Opening Ceremonies to ratify any amendments to the Bylaws for the upcoming season. The second will be on Closing Ceremonies, during which the annual election of officers will take place.

SECTION F-NOTICE OF MEETINGS
Notice of general membership meetings must be published and posted at the main playing facility at least ten (10) days prior to the date of the meeting. Requests for items to be added to either agenda must be made to the Administrative Assistant seven (7) days prior to the date of the meeting. This rule may be waived by the Board of Directors in special circumstances by at least 2/3 vote.

SECTION G-QUORUM
A quorum of 10% of the total voting membership must be present to conduct business at any general membership meeting.

SECTION H-MANNER OF ACTING
The act of a majority of the voting members present a general membership meeting at which a quorum is present shall be the act of the organization unless the act of the greater number is required by the Bylaws.

SECTION I-ELIGIBILIY
Eligibility of voters and presence of a quorum must be verified by the Administrative Assistant at any general membership meeting where a vote on any business relating to this organization is taken.


ARTICLE III-BOARD OF DIRECTORS
SECTION A-NUMBER
The Board of Directors will consist of the elected officers as described and set forth in Article IV of these Bylaws. The President from the preceding year may be an ex-officio member.


SECTION C-REGULAR MEETINGS
A regular monthly meeting must be held without any notice besides this provision. A date and location may be provided within the County of Los Angeles.

SECTION D-SPECIAL MEETINGS
Special meetings may be called by or at the request of the President or any two members. The location for holding such meeting is to be determined by the President and two members within the county of Los Angeles.

SECTION E-NOTICE
Notice of any meeting must be given at least three (3) days by written notice delivered personally, by mail, email, or by telephone to each member. The business to be transacted at the meeting need not be specified in the notice unless specifically by the Bylaws.

SECTION F-QUORUM
A majority of the Board of Directors constitutes a quorum for the transaction of business at any meeting. In the event spouses serve on the board, only one spouse will be entitled to vote in the transaction of business. The President will be entitled to vote in case of a tie.

SECTION G-MANNER OF ACTING
The act of a majority of the voting members present a general membership meeting at which a quorum is present shall be the act of the organization unless the act of the greater number is required by the Bylaws.

SECTION H-VACANCIES
Any vacancy occurring with the Board of Directors shall be filled by a board member appointed by the President. The person appointed to fill a vacancy shall be elected for the remaining portion of the term of his/her predecessor. The President may temporarily fill any vacant chairperson subject to approval by the board at its next meeting.

SECTION I-REPLACEMENTS AND/OR REMOVAL
All officers will fulfill all duties and responsibilities assigned by the President. The Board of Directors have the sole authority to replace an officer failing to fulfill the responsibilities of his/her office (i.e. not acting in the best interest of the league, promoting other ideas or views not affiliated with the league, not attending regularly scheduled meetings without sufficient notice, etc.). Three consecutive absences without verbal or written notification will be subject to removal by the Board of Directors, which requires a 2/3 vote of the total number of board members.


ARTICLE IV-OFFICERS AND DUTIES
SECTION A-EXECUTIVE OFFICERS
Executive officers will be as needed to discuss and implement policies and procedures. The executive officers are as follows: President, Vice-president, Administrative Assistant, Treasurer, Purchasing & Equipment Manager, Player Agent, Safety & Facilities Manager, Food Services Coordinator, and Fundraising & Sponsorship Coordinator.

SECTION B-DUTIES
1. President: adhere to and enforce all objectives, procedures, Bylaws, and league rules; preside at all meetings; update standard operating procedures; attend Youth Sports Council meetings and provide a report during general meetings; submit annual calendar for review at first Board of Directors meeting; submit facilities request permit for gymnasiums and practice locations; coordinate all phases of the league's activities and delegate functions as needed; appoint current members to fill vacancies as needed.

2. Vice-president: perform any of the duties in the absence of the President; organize Opening and Closing Ceremonies.

3. Administrative Assistant: record all minutes of all meetings; file reports and papers; conduct all correspondence as directed by the President; maintain a members list for the Board of Directors.

4.Treasurer: receive all monies as directed; disburse funds by check co-signed by the President or other officers; prepare and submit an annual cost analysis; prepare and submit an annual budget; prepare and submit monthly financial reports; prepare and properly file federal and state tax forms; prepare YAP documents for processing.

5.Purchasing & Equipment Manager: prepare and submit an annual inventory list of all supplies; purchases all necessary league supplies; negotiate the cost of uniforms, pictures, trophies, plaques, etc.; all purchases are subject to board approval.

6. Player Agent: oversee division representatives; evaluate the performance of all division representatives; resolve all rule disputes that are not resolved by the divisional board; oversee all problems, issues, and appeals concerning parents, players, and coaches.

7. Safety & Facilities: coordinate the set-up and clean-up for Opening and Closing Ceremonies; assist in the set-up for all league events; form a committee to maintain the cleanliness of gym floors, outdoor courts, bathrooms, trash cans, and bleachers.

8. Food Service Coordinator: form and oversee a committee for all events involving catering or the snack bar; assist the Purchasing and Equipment Manager; assist the Treasurer with completing snack bar logs and end-of-the-day reconciliation; assist the vice-president with Opening and Closing Ceremonies.

9. Fundraising & Sponsorship Coordinator: assist in the collection of any sponsorship fees during any league events; assist the Treasurer as needed.

10. Team Manager Coordinator: assist all team managers with team functions; assist with collection of funds at league events; assist the Purchasing & Equipment Manager with uniform distribution; collect and file all data regarding attendance reports.

11. CIF Liaison: attend regularly scheduled meetings; field questions regarding CIF rules and changes; assign CIF certified officials for league play.

12. Publications Coordinator: produce and print the "Hoop Scoop" newsletter; coordinate the printing, assembly, and distribution of the league yearbook.

13. Division Representatives (Gremlin, Pee Wee, Bantam, Junior, and Senior): are not allowed to coach in a division that he/she may represent; assist in the set-up and breakdown of equipment; oversee their division and report directly to the Player Agent; oversee and conduct evaluations for their division; oversee division draft.


ARTICLE V-MISCELLANEOUS
SECTION A-DIVISIONS
The league will be comprised of five (5) divisions: (Gremlin, Pee Wee, Bantam, Junior, and Senior) and midnight March 1 of each year shall be the cut off date for determination of age placement in each division.

SECTION B-BOARD OF DIRECTORS
The Board of Directors shall oversee court maintenance, ethics, protests, and shall establish the rules and regulations governing the play, system of assignment or participating members of a team, referees, decorum within the limitations of these Bylaws. The Board of Directors shall annually review, ratify, and publish deviations from the League Rules as set forth by the league and/or high school basketball rules.

SECTION C-GOVERNMENT
The government shall be vested in the Board of Directors. They shall decide all matters of this organization. The Board of Directors will annually purchase public liability insurance and medical insurance covering team members, coaches, and concession workers.

SECTION D-COLLECTION AND DEPOSIT OF FUNDS
The fiscal year starts July 1 and June 30. Any monies received by the league from any source whatsoever shall be placed in the league treasury. Additionally, the Treasurer or a designated board member must be present during the time monies from all fundraising events are being collected by the league. The funds collected should be verified immediately, and a deposit of such funds should be deposited with 5 days of collection.


ARTICLE VI-NOMINATIONS AND ELECTIONS
SECTION A-NOMINATING COMMITTEE
A nominating committee of these members will be elected by the Board of Directors at least 45 days prior to the annual election meeting. Not more than one (1) member of the committee can be a member of the board. The chairperson of the nominating committee shall be the first person name and elected and will call and conduct all meetings of the committee.

SECTION B-NOMINATIONS BY COMMITTEE
The nominating committee shall submit one (1) nominee for each office. A written report of the committee shall be displayed in a noticeable area for WCYBL member at least ten (10) days prior to the date of the election.

SECTION C-ADDITIONAL NOMINATIONS
At the election meeting additional nominations may be made from the floor, provided the nominee is present or has given written consent for his or her name to be placed in a nomination.

SECTION D-LOCATION
The location of the election shall be determined by the Board of Directors.

SECTION E-ELECTIONS
Elections shall be by ballot, and a majority of votes cast shall elect. When there is only one candidate for an office, the ballot may be dispensed with and the election held by voice.

SECTION F-TERM OF OFFICE
The officers will be elected for a term of one (1) year.

SECTION G-ASSUMPTION OF DUTIES
The newly elected officers shall assume their duties on July 1 of each year following their election, and prior to this date, all former offices and chairpersons shall transfer to their successors all books, records, databases, equipment, keys, and properties, and any other business duties complete, up-to-date, and in good condition.

SECTION H-APPLICATION OF BYLAWS
The provisions in this Article shall not apply to the first elections of the officers, only, as provided in Article III. Upon the elections of the officers and the immediate assumption of their perspective offices and duties as provided by these Bylaws, this section shall be null and void and have not further effect or purpose.


ARTICLE VII-PARLIAMENTARY AUTHORITY
A current copy of Roberts Rules or Order shall govern this organization in all matters not covered by these Bylaws.


ARTICLE VIII-AMENDMENTS
These Bylaws may be amended by 2/3 vote of the complete Board of Directors at any meeting or special meeting as called. Any amendment passed by the Board of Directors may be vetoed by 10% of the general members of the league at a duty call General Membership meeting. Amendments must be noted at the conclusions of the Bylaws.

Bylaws amended and ratified by a unanimous vote by the members of the league on Saturday, January 17, 2015, at Opening Ceremonies.

 



Send Your Feedback